Personal Data Collection Statement
There are certain pages and forms posted on this website which collects personal data. Please read this Statement carefully before you submit any personal data to us:
1. The type of personal data collected and the purpose are as stated in the four categories of personal data below by law.
a) Contact Information
Information supplied by visitors to this website is collected for administrative, liaison, resource planning, research, statistical and marketing purposes for Malvern College Tokyo (“MCT”). The data will be solely handled by MCT staff but may be disseminated to an authorized third party providing services to MCT in relation to the above purposes, other purposes as allowed by MCT or as required by the law from time to time.
b) Employment Information
Employment information, which includes personal particulars, curriculum vitae, details of compensation and benefits, performance appraisals, references, background checks and disciplinary matters relating to job applicants, employees and former employees of MCT. Personnel records of employees are kept for human resource management purposes, relating to matters such as employees’ terms of employment, performance appraisal, providing references, professional development, discipline and termination.
c) Administrative Records
Administrative records, which include administration and other files, contain personal data provided to MCT by individuals for purposes other than those connected with prospective parents or employment, such as and not limited to enquiries from the public and media, suppliers, service providers and contractors. Administrative records are kept to enable MCT to carry out various functions and activities which vary according to the nature of the purpose for which such records are to be used, including the operation of MCT functions and activities, seeking advice on operational matters, undertaking communications and training activities organised by, or on behalf of, MCT, including the acquisition of services and handling of enquiries from members of the public.
d) Audio & Visual Materials
MCT will take photographs, audio and video recordings of staff and participants at our events. MCT will use the materials to enable MCT and members of the public to have a better understanding and for the purpose of promoting MCT activities. This may include placing materials in MCT publications, on our website and in our promotional materials. In addition, MCT may also place such materials on third party websites and social media platforms such as Facebook which allow for other third parties to display or embed such materials from these websites onto any other website.
2. For applications for employment, please note that it is mandatory for you to provide all the personal data as requested and in a truthful manner. In the event that you do not provide such personal data, we may not be able to process your application and may influence the outcome of the application.