Experience the Malvern ethos through a personalised campus tour or by joining a scheduled school tours on Fridays. You will see how the IB PYP Programme, IB MYP Programme, and our planned IB Diploma pathways shape day-to-day learning in a British-style international school environment.

After your enquiry, complete the Online Application and pay the Registration Fee.

Before applying, please review the Age Guidelines to confirm the appropriate year group. We recommend a desktop or laptop for the application (mobile devices may not display forms optimally).

Procedures for applying to Malvern College Tokyo

• Complete the Online Application Form, upload a photograph and all required documentation.
• Payment of 22,000 JPY by bank or wire transfer (funds must clear to be considered paid).

All steps must be completed before we can arrange an assessment and interview.

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Required Documentation
Please create a Parent Log-in and collate the following before completing the online form (PDFs ≤800KB each). We accept documents in English or Japanese; school and educational reports must be professionally translated into English (consular or professional service).

1. Digital Photo of Applicant
• Colour passport-style portrait taken within the past three months
• Plain background
• Photo should show full frontal face with clear facial features
• File Type: JPEG (.JPG) File
• File Size: 800KB or below
• Scanned Image Dimensions: 40mm(W) x 50mm(H) at 600 dpi
• Digital Camera Image Dimensions: 1200(W) x 1600(H) pixels

2. Identity Documents
• Applicant’s birth certificate, Koseki Touhon (戸籍謄本)’ or ‘Koseki Shohon (戸籍抄本).
• Applicant’s Passport information page.
• Both parents’ Passport information pages.

3. School Reports and Recommendation Form
• Previous two years’ school report (plus a current year report if available)
• Two Confidential Recommendation Form (English or Japanese) from the most recent teachers; we will email digital forms once you supply teacher email addresses

4. Other Document(s) (If applicable)
• Any information relevant to admissions (English literacy, academic level, learning needs; e.g., educational psychology, medical, speech/OT, IEP counselling reports)
• Please do not submit portfolios (artwork/photos/essays/video/audio)—they are not considered in admissions

5. Payment of Application Fee
• 22,000 JPY per applicant (non-refundable)

Bank details:
<For Domestic Bank Transfer>
Bank Name: Kiraboshi Bank, Ltd.
Branch Name (Branch Code): Kumegawa Branch (822) Account Type & Number: Saving 6005221
Account Name: Malvern College Tokyo K.K.

<For International Wire Transfer>
Beneficiary Bank: SUMIT OMO MIT SUI BANKING CORPORATION SWIFT Code (BIC): SMBCJPJT
Branch Name (Branch Code): KYOBASHI BRANCH (637)
Branch Address: 6-10-1 Ginza, Chuo-ku, Tokyo 104-0061, Japan Beneficiary Name: Malvern College Tokyo K.K.
Account Number: 637-8645450
Beneficiary Address: 3-2-1 Josuiminamicho, Kodaira, Tokyo 187-0021, Japan

Important Notes:
• One form per applicant
• Complete in English (avoid ALL CAPS)
• Ensure names to be written as shown on the child’s ID or Passport as they will be used in school reports and graduation certificates once accepted into the school.

Failure to observe the above will cause delays or rejection of your application.

Once the online application is submitted, you will receive an email acknowledgment.

If you have questions about your application, please contact our admissions office by email at admissions@malverncollege.co.jp.

1. Application Deadline
Malvern College Tokyo accepts rolling applications throughout the school year.

For the 2027-28 academic year, admissions will be processed in phases:

• Phase 1: 17 August to 16 October 2026, with admissions results expected to be announced by 17 December 2026
• Phase 2: 17 October 2026 to 15 January 2027, with admissions results expected to be announced by 19 February 2027
• Phase 3: 16 January to 18 March 2027, with admissions results expected to be announced by 23 April 2027
• Phase 4: 19 March to 28 April 2027, with admissions results expected to be announced by 14 May 2027

Details for later phases will be announced at a later date. Early applications are advised to ensure full consideration.

2. Admissions Assessment and Interview
While English is the main medium of instruction in Malvern College Tokyo, we fully embrace the Japanese language and culture in our curriculum and provide mandatory daily Japanese lessons for all pupils. Pupils are grouped according to their language ability with classes available to suit all levels from beginners to advanced speakers alike.

Format of Assessment
Applicants are required to demonstrate through assessment and/or interview their capability of engaging with an English medium curriculum.

All assessments are age-appropriate and aim to assess pupils’ learning skills and cognitive abilities. Assessments are accompanied by interviews conducted in English and supplemented by Japanese. Our aim is to explore each pupil’s potential for language learning as well as their ability to engage and succeed within the curriculum offered at Malvern College Tokyo.

Method of Assessment
Pre-Prep
• Children will be invited to attend an observation session where they will engage in a range of activities.

Prep 1-3
• Each child will be interviewed, either individually or in a group, to ascertain their English language ability, their cognitive and motor skills as well as their hobbies and interests. This will be followed by a pupil and parent interview in English and supplemented by Japanese if required.
• A review of previous school reports, where applicable will also be undertaken.

Prep 4 and above
• Children will be asked to complete an age-specific online assessment and a written task in English to assess their English literacy, non-verbal and quantitative reasoning abilities. This will be followed by a pupil and parent interview in English and supplemented by Japanese if required.
• A review of previous school reports will also be undertaken.

Malvern College Tokyo seeks to build a diverse, multi-cultural pupil population. When allocating places, we take into consideration how our school values align with those of our prospective pupils’ families. A meeting with parents and the child is therefore a mandatory part of our admissions process and we ask that at least one parent/legal guardian is in attendance for this interview.

Language and Behaviour Requirements
Please see below our admissions criteria by age group:

Pre-Prep (As of 31 August, applicants reach the age of 4)
Admission will also be based on understanding that the child is ready for formal schooling, is able to use the bathroom independently and able to integrate within a classroom environment. We are happy to consider children with zero or a minimal command of English.

Prep 1-3
It is desirable for children to be fluent in English, however children with a minimal command of English will also be considered providing they also meet the following:
• Display an age-appropriate level of maturity.
• Can understand and implement any directions given with minimal assistance from a teacher.
• Can complete age-appropriate tasks within a designated time frame.
• Teachers consider their development to be in-line with age-appropriate mother tongue language, social and behavioural skills.

Prep 4-6
Children are expected to have strong age-appropriate communication and academic skills (in English), and social and behavioural skills. Applicants with a basic English foundation, but who demonstrate a strong motivation to learn will also be considered. English as an Additional Language (EAL) support and classroom differentiation is available, if necessary, to strengthen a pupil’s language ability.

Foundation Year 1 and above
Due to the increased rigor of the academic programme, applicants are expected to demonstrate a good command of English in order to cope with the demands of studying courses in secondary school. It is essential pupils have age-appropriate academic and communication skills (in both written and spoken English) to ensure they can be fully engaged in all learning activities.

Applicants with a weaker English foundation will be considered if:
1. There is the option for extensive support for English language learning at home.
2. Their language needs can be accommodated by our EAL or Classroom Differentiation programmes.

Priority will be given to those pupils whose parents have sufficient proficiency in English to be able to fully support their child’s linguistic and educational development.

Learning Enhancement
Malvern College Tokyo will have a dedicated team of staff to provide learning support for those pupils with low to mild learning needs. This will be a small team initially and therefore, while every child will be assessed at application stage, only those we have the resources to fully support will be admitted.

Living arrangements
Malvern College Tokyo operates as a day school, with no boarding facilities available. Families are required to make their own living arrangements. Please note our safeguarding policy requires that all pupils must stay with at least one parent or legal guardian. Pupils are not allowed to live alone, even for short periods of time.

3. Admissions Decision
After completion of the interview and assessments our admissions panel will decide if a placement offer is to be made based on a review of the following factors:
• The application form and any supporting information including latest school reports (if applicable).
• The results of externally moderated online computer assessments (for candidates applying to Prep 4 or above).
• Analysis of independent writing tasks to assess the level of written English (for candidates applying to Prep 4 or above).
• Assessment of (written and spoken) English Language competency (for candidates applying to Prep 4 or above).
• Ability to meet the school entry criteria, as determined by the headmaster.
• The candidate’s ability and willingness to contribute to the wider (co-curricular) life of the school (for candidates applying to Prep 4 or above).
• The alignment between the family’s educational goals and beliefs and the philosophy and teaching approaches of Malvern College Tokyo.
• The availability of school places.
• A child’s age eligibility.
• The balance of nationalities, genders, and English abilities.
• The level of Physical and social maturity, especially for younger children.

While we aim to meet stated timelines, unforeseen circumstances may lead to slight delays. Applicants will be notified promptly of any changes.

Admissions FAQ   Contact Admissions

Once all elements of the admissions process have been completed, successful applicants will then be offered a place. Waiting lists are sometimes in operation; where this is the case the Admissions Team will do all that they can to support families with up-to-date information on the likelihood of future enrolment.